STUDENTS UNION
Constitution of the Students Union :
1. The name of the Students Union is Khemundi College Students Union :
The Students Union shall remain the Sole Organisation of the students of the College to foster Cultural Unity, understanding, fellow feeling and allround intellectual growth and development among the students of the college.
2. Function of the Students Union : The function of the Union shall be : a) To organise academic discussion, debates, symposium and lectures on subject of general and cultural interest. b) To invite eminent persons to address the Union. c) To organise Social activities. d) Staff Council Decision : Resolved that the annual functions of +3 Students Union, and other sister associations shall be held during the day time between 10 A.M. to 4 P.M. All the functions shall be held on the college campus, and they should not clash with H.S/Degree examinations. The functions should be completed before 26th February of each year.
While choosing the guests and the speakers for the college functions of +3 Union, and other sister associations, the Staff Council resolves the advice of the Advisers of Students Union and other associations to prepare a panel of guests with the President, G.B., Local M.L.A., and M.P. heading the panel on priority basis. The Advisers are directed to prepare a panel of ten names with the above three members and the same panel shall be sent to the President, Governing Body for selection/approval. Only then the members of the Executive Committee of the Union/Association shall proceed for guest contact.
3. Membership a) Every student of the college prosecuting studies in Degree classes shall be a member of the Union and shall have the right to vote and contest in any election for the offices of the Executive of the Union subject to provisions of article 7(a), 8(a), 9(a) and 10(a) below. b) Any student whose name is struck off from the rolls of the college shall cease to be a member of the Union. c) The meetings of the Union shall be open to all the members of the teaching staff of the college, who, if they so desire may take part in the proceeding of the meetings without the right to vote.
4. The Executive :
The following shall constitute the Executive of the Union. a) The President b) The Vice-President c) The Secretary d) The Assistant Secretary
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e) Class Representatives to be elected, one from each of the Classes, Arts and Science classes are taken separately, by the Student of the respective classes. f) One Girls Representative elected by the Girls students on the rolls reading in Degree Classes.
5. The Adviser a) There shall be an Adviser of the Union appointed by the Principal from among the members of the teaching staff of the college. The Principal may, if he so desires appoint associate Advisers from among the members of the teaching staff to assist the Adviser. b) The Adviser shall be present at all the meetings of the Executive and of the Union. He will help the President of such meetings with useful suggestions for proper conduct of the meetings. c) In the absence of the Adviser and the Associate Advisers, the Principal shall depute some other member of the teaching staff to discharge the duties of the Adviser. d) The Adviser may preside over a meeting if specially requested by the President. e) The President may refer to the Adviser any rule for interpretation and the decision of the Adviser, when so referred to, shall be final. f) Any meeting of the Union or its Executive shall be considered irregular unless attended by the Adviser or the Associate Adviser or any substitute deputed by the Principal under Article 5(c) above. 6. The President, Vice-President, Secretary, Asst. Secretary form the electoral college for four seats in the Senate of the Berhampur University, (Vide Education & Youth Services Department, Govt. of Orissa, letter No. 12105 Eys, dated 6.3.1987).
7. The President a) Any member of the Union is eligible to contest for the Office of the President of the Union. b) The President shall preside over all ordinary meetings of the Union and of the Executive at which he is present. He shall be responsible for the maintenance of order and interpretation of the rules. His ruling shall be considered final subject to Article 5(e) above.
8. The Vice-President a) Any member of the Union belonging to the 1st Year and 2nd Year of the degree class is eligible to contest for the Office of the Vice-President of the Union. b) In the absence of the President, the Vice-President shall discharge all his duties.
9. The Secretary a) Any member of the Union is eligible to contest for the Office of the Secretary of the Union. b) The Secretary shall arrange debates, select the topic in consultation with the Adviser and the President issues notices of all meetings held under the auspices of the Union and record minutes thereof. c) The Secretary is liable to execute all decision of the executive.
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d) The Secretary shall remain in Charge of the Union Office, its property and records. e) The Secretary shall be in charge of the accounts and whenever necessary shall give a requisition of money to the Principal through the Adviser as approved by the Executive. He will draw the money through the Adviser and he shall submit Vouchers for expenditure for the amount already drawn before the subsequent requisition.
10. Assistant Secretary a) Any member of the Union belonging to the 1st Year and 2nd Year of the degree class is eligible to contest for the Office of the Asst. Secretary of the Union. b) The Asst. Secretary shall assist the Secretary and in his absence shall discharge all the duties of the Secretary.
11. The Functions of the Executive Body a) The Executive of the Union shall continue to function in spite of any vacancies in its membership. b) To draw up the programme of the activities of the Union for the session and to adopt the Union Budget for the session. c) The Executive shall manage all affairs of the Union in consultation with the adviser and the proceedings of the meetings shall be submitted to the Principal for his approval by the Secretary. d) The funds of the Union shall be controlled by the Principal. e) The quorum for meeting of the Executive shall be fifty per cent.
12. Vacancies in the Executive Body a) The members of the Executive shall hold office for the entire session unless they. i) Cease to be members of the Union ii) Voluntarily resigns in writing addressed to the Principal and / or iii) are removed from the office as provided in Article 12(b) below. b) A motion for a vote of no-confidence against any member of the Executive who fails to discharge his duties properly can only be brought forward before the General Body for consideration, provided at least 30% of the members of the Union sign a requisition to the effect. On receipt of such a requisition the Principal shall direct an extra ordinary meeting of the Union to be held for that purpose, giving at least four clear days notice. Such a motion shall be deemed to have been passed, only if not less than 60% of the Union vote in its favour. However a representative of any class who loses the confidence of his class may be removed in the like manner by the members of his class. The same procedure is also to be applied in case of Girls students representatives. c) Members of the Executive belonging to the final year class shall be deemed to have vacated their offices by the date fixed for the filling up of forms for the final University Examinations. If the President and Secretary vacate their offices on the above ground, then the Vice-President and the Assistant Secretary shall succeed them respectively as the President and Secretary.
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d) Not withstanding the above rules all office bearers shall vacate office at least four weeks before the college closes for the summer vacation and shall hand over charge to the Principal or his nominee on a date prescribed by the Principal. e) If any office falls vacant inspite of these arrangements, the same may be filled by nomination by the Principal. 13. Meeting :No meeting can be held in the college premises without prior written permission of the Principal. 14. Annual Meeting a) Within 10 days after the elections are over the Annual meeting of the Union will be held, where, b) the outgoing Secretary will submit the annual statement of accounts. c) The outgoing Executive will be relieved. d) the newly elected Executive shall assume office. e) Amendments to the constitution, if any may brought forth. Principal or his nominee shall preside over the annual meeting.
15. Ordinary Meeting : An ordinary meeting of the Union may be held once in a fortnight. Such meeting shall be arranged by the Secretary in consultation with President and with the approval of the Adviser. The Secretary shall be responsible for issuing notices of such meetings at least 2 days (two days) prior to the date of meeting mentioning particulars such as the time, date, meeting place and subject matter. 16. Extra Ordinary meeting a) An extraordinary meeting of the Union may be convened by the Principal. i) at his direction or ii) on the request of the Executive in writing to the Principal or iii) on a written requisition addressed to the Principal and signed by not less than 30% of the members of the Union. b) The Principal or his nominee shall preside over any extra ordinary meeting.
17. Executive Meeting a) An ordinary meeting of the executive of the Union may be called by the Secretary in consultation with the Adviser for purposes mentioned under Article 11(b). Notice of such a meeting with date, time, place and agenda shall be notified to members at-least 2 days prior to the meeting on the students notice board. b) A meeting to the Executive shall be presided over by the President, on in his absence the Vice President or in the absence of both by any member of the Executive elected at the meeting in the presence of the Adviser. 18. Procedure in the Meeting a) In the absence of both the President and Vice-President, for an ordinary meeting, the members present will elect a chairman from among themselves, the Adviser or his deputy to take the Chair until the election is over. The Chairman shall discharge all the functions of the President during the meeting. b) At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meeting and subsequent meeting of the Union, if
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any. The minutes, on being approved by the members Present shall be signed by the President. c) Every speech shall be relevant to the subject of debate or the amendment proposed. No personal reflection shall be made in course of the meeting. d) No member other than the mover of a motion shall speak more than once in course of the debate. At the conclusion of the debate, the mover may at his option reply to the debate. e) The mover and opposer may speak for five minutes each. The other speakers shall speak for not more than five minutes each. The time limit can be altered at the discretion of the President. Ordinarily the meeting shall not last more than Two Hours. f) The President, may, if he so desires, take part in the debate, the VicePresident, or in the laters absence some one else at the Presidents request take the chair while he does so. g) For each ordinary debate the Secretary shall in consultation with the Adviser, request a member of the staff to serve as an observer. At the conclusion of the debate and voting the observer shall offer his constructive remarks with a view to improve the standard of the debate. 19. Discussion of an Amendment a) The President of an ordinary meeting shall decide the order in which the amendments are to be moved. b) No amendment shall be discussed which is not duly seconded in the meeting.
20. Voting on the Debate a) At the conclusion of the debate as soon as the mover of the motion has exercised or formally waived his right to reply, the amendments if any shall first be put to vote. If the amendments are carried, the motion as amended shall be put to vote. Voting shall ordinary be by show of hands. b) If the votes are equally divided, the president shall decide the question by casting his vote. 21. Discipline : The President may call any member to order. If a member disobeys or disregards any order or ruling of the President, the President may take such steps as he deems desirable or even ask the member to withdraw from the house. If necessary, the President may dissolve the meeting. 22. Amendments to the Constitution a) Amendments to any of these rules shall be considered in the Annual Meeting of the Union. b) No amendment will be in order which is not only duly seconded and of which six days notice has not been received by the Principal. c) An amendment, before it becomes effective must be passed by a majority of three-Fourth of the members present at the annual meetings and must receive the approval of the Principal. 23. The Principal shall be the final authority and his decision shall be final, in all matters relating to the students Union.