COLLEGE LIBRARY
Library of a college is an essential part of it, contributing to the scholarly pursuits, and dissemination of knowledge. The library contains about 15,000 text and reference books. GUIDELINES FOR THE USE OF LIBRARY
1. The Library remains open from 9.00 A.M. to 4.30 P.M. on all working days. 2. Only the staff, students of the college and persons with the special permission of the Principal may use the Library.
3. Persons, even if otherwise qualified for admission into the Library, shall not be admitted into the Library premises, if they are not of sound mind. Members of staff are not allowed to bring friends inside the Library without prior permission.
4. Unauthorised persons forcing their way into the library will be turned out of the library by the library staff. Only staff members have access to the bookshelves with permission from the library staff.
5. The library premises shall be used only for reading or consulting books and periodicals of the library. Smoking and use of any intoxicant inside the library is prohibited.
6. All those who happen to be inside the library or in its neighbourhood are expected to observe silence strictly.
7. The librarian is expected to see that the rule of silence is strictly observed and take necessary steps to check without breach of rules.
8. Books borrowed from library must be returned to the librarian and to nobody else.
9. Borrowers must examine the condition of the books they are issued at the time of issue otherwise they will be held responsible for the damages discovered later at the time of returning. In case of the books which are out of print and out of market or the present price of the books which are available in the market should be realised. It must be insisted that books are to be replaced as far as practicable.
10. No book should be taken out of the library without the knowledge of the library staff and until it has been properly issued.
11. A borrower against whom any charge is outstanding shall not be allowed to borrow books from the library.
12. All the library books shall be returned by the staff concerned who proceed on study leave.
13. When the date of return of books falls on a holiday, it should be returned to the library on the next working day. If the borrower keeps the book in his or her possession for more than the time allowed, in addition to the fine imposed, no more books shall be issued to him or her till the book issued are returned and the fine paid in extreme cases, the privilege of using library may be denied to them. 24 CALENDAR 2018-19 KHEMUNDI DEGREE COLLEGE, DIGAPAHANDI
14. All library books in the possession of the borrower should be returned to the library before the college closes for a long vacation or before the date notified for the purpose. No staff or student will be allowed to have books in his or her possession during the vacation.
15. Students should return all the library books in their possession before they fill up forms for the CHSE or University Examinations and a clearance is to be obtained to that effect.
16. A book once issued to a borrower may be reissued to him or her only when nobody else wants to take the book.
17. Any other articles such as personal books, bags and umbrellas should not be brought into the library premises.
18. Spitting, smoking, shouting and sleeping inside the library are strictly forbidden.
19. The following table shows the maximum number of books that may be issued to various categories of borrowers and the period of their return. Sl. Categories of Borrowers No. of Time No. Books Permitted a) Members of teaching staff 15 1 month (subject to renewal) b) Ministerial staff, Demonstrators Librarian, P.E.T. 03 -doc) IV Grade Employees 02 -dod) +3 Arts/ Science/Com. 03 15 days (Pass)/(Hons.) 04 15 days
Librarian, P.E.T. 03 -doc) IV Grade Employees 02 -dod) +3 Arts/ Science/Com. 03 15 days (Pass)/(Hons.) 04 15 days
20. Books should be returned within the period allowed. The time limit for student borrowers is 15 days, for students who fail to return the book/books within the specified period, a fine of one rupee will be charged per day per copy kept over time, this fine of one rupee per day will be charged till the expiry of 30 days or a month from the due date of return. When it exceeds one month a fine of Rs. 50/- P.M. per book will be realised. However, by violating the prescribed rule if a student borrower retains the book/books during the Summer vacation a fine of Rs.5/- per day per book will be levied.
21. Members of staff may borrow books from the library signing on an issue register. Students are to borrow books on library cards issued to them.
22. Students are advised to submit requisition slip at the library counter on the previous day from 2.00 P.M to 4.00 P.M. to make the issue easier.
23. In case of the price of book lost is not ascertained, the borrower should pay compensation of an amount fixed by the principal.
24. Reference books Maps, Atlas, University calendars, Periodicals are not to be issued for using outside the library without special permission from the Principal. Books on specific subjects will be issued only to the teaching staff of the concerned department and students.
25 CALENDAR 2018-19 KHEMUNDI DEGREE COLLEGE, DIGAPAHANDI 25. Fines/cost recovery relating to library are to be deposited at the college counter and the money receipt should be presented before the librarian for verification. As far as practicable the funds collected out of library cost/ recovery shall be incurred for the development and enrichment of library only.
26. When a member of staff is transferred from a college he/she shall return all books borrowed by him/her from the library and obtain a clearance certificate from the librarian and the Head of the Department concerned before making over charge.
27. In case of transfer of student borrowers to other colleges the documents like T.C./ Mark Sheet will not be issued unless a clearance is received from the librarian.
28. In case of retirement of an employee financial benefit like sanction of GPF, pension papers will held up unless the clearance certificate is received from the librarian.
29. A person ( all categories of borrowers ) who uses the library is expected to be conversant with the library rules and abide by them, Ignorance of library rules will be no excuse for the breach of any rule.