The following is the Constitution of the Athletic Association of KHEMUNDI COLLEGE.
1.The Association shall consist of all the members of Staff and Students with the Principal as the Ex-Officio President.
2.The Executive Committee of the Athletic Association shall be called as the Executive Committee of the Athletic Association of Khemundi College with the following members.
a)The Principal as the Ex-Officio President.
b)The Vice-President and Asso. Vice-Presidents to be nominated by the Principal.
c)The Physical Education Teacher.
d)Secretary :To be elected from among students on the rolls reading in degree classes.
Asst. Secretary : To be elected from among Students on the rolls reading in First & Second Year Degree Classes.
e)One class Representative from each class and Girls’ Representative from among Girls students.
3.Election : The Election of the Secretary, Asst. Secretary and Class Representatives will be held along with the college Annual Election. The Class Representatives can be elected only by the members of the class which they represent. The Secretary and Asst. Secretary can’t be nominated as Captains for any games.
CALENDAR 2014-15
4.Tenure of Office : The Association’s tenure of Office shall be for academic session only.
a)Captains selected in the previous session shall continue to be the Captains till the next selection, if he joins the following session.
b)If the Captains selected in the previous session does not join the college in the following session, the Vice-Captains selected in the previous session shall serve as Captains in the following session till the selections are made.
c)If both captains and the vice-Captains selected in the previous sessions do not join the college at the beginning of the session, the Vice-President shall nominate a Captain till the final selections are held.
d)If the work of the Secretary or Asst. Secretary is found to be unsatisfactory he might be asked by the Principal to resign and another Secretary be nominated by him to carry on the work till the next election.
e)If a Captain absents himself from the field continuously for fifteen days without sufficient reasons he will be in so fact be ceased to be the Captain.
5.Work of the Association :
a)To consider the Budget.
b)General Management of the Association.
c)For promotion of Games and Athletics among the students :
The decision of the Association is subject to the approval of the Principal who
can make a new rule or amend an old one if he thinks that in the interest of the Association the new rule should be made or the old one amended.
6.Work of the Vice-President :
a)He will be in charge of accounts and all correspondence in connection there with, including ordering of the goods.
b)He will be the General Superintendent of the Games.
c)The P.E.T. will work under his direction.
d)He will supervise the college games with the assistance of the Captain and Vice-Captain.
7.Work of the P.E.T :
a)To copy all the invoices of the stock book.
b)To keep accounts of the sports goods.
c)To look after the playground, game and sports.
d)To do such work in connection with sports as the Vice-President assigns him.
e)To attend any other work assigned by the Principal for the efficient working of the College.
8.Duties of the Secretary :
a)Ordinary an Executive Body meeting of the Athletic Association shall be arranged by the Secretary in consultation with the Vice-President and with the approval of the Principal. The Secretary shall cause a Notice to be issued with two clear days before such meeting containing the following particulars :
i)Time, date and place of meeting.
ii)Detailed Agenda.
b)complete maintenance of records of Minutes.
c)Arrangement of all parties matches and Annual Athletic Meet. He will be fully responsible for the proper behaviour of the individual player in the field.
d)To assist the Selection Committee member for selecting Teams for different Inter College Tournaments and the decision of the Selection Committee is final.
e)Preparation of Budget as per the directives of the Executive Committee.
9.Work of the Captains :
a)With the Secretary they will be responsible for the Organisation of the College Games and Sports.
b)They will select players for friendly and competitive matches subject to the approval of the Vice-President.
c)To help the P.E.T in the betterment of the Games. Neither the Secretary nor the Captain should arrange any match unless they have first obtained the approval of the Vice-President.
10.A Minimum of five members will form the quorum of the Executive Committee for any sitting.
11.No meeting of the executive committee can be conducted without the Vice-President or Associate V.P. being present in it.
12.The president i.e., the Principal shall be the final authority in all matters relating to the Athletic Association.
13.The President reserves to himself the right of amending, cancelling or adding to the aforesaid rules in the best interest of the college as and when he deems it necessary.